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Administrative Assistant, Restaurant Operations at Tao Group

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Tao Group Hospitality offers competitive benefits for all full-time team members such as:

  • Medical, Dental, and Vision Coverage
  • 401(k) Retirement Program with Employer Match
  • Life and Disability Insurance Plans
  • Ancillary Insurance Plans
  • Mental Health Support and Services
  • Fertility & Family Forming Support and Resources
  • Pet Insurance
  • Employee Discounts
  • Time off and much more!

The Administrative Assistant is responsible for confidential and time sensitive material, may prepare routine correspondence and reports and is familiar with a variety of the field concepts, practices, and procedures. The position makes travel arrangements and reconcile monthly expenses among other routine tasks.


  • Submit supply orders; distribute supplies once received
  • Assist in preparing & submitting AMEX expense reports
  • May design Power Point slides for presentation
  • Per dept requirements, may process HR paperwork for new hires, promotions, transfers etc. in HRIS system
  • Maintain executive schedules
  • Interact with other executives and department heads for collaboration
  • Arrange and book travel as needed
  • Schedule interviews and meetings as needed
  • Place food/catering orders for Executive Boardroom meetings
  • Accept & sign for items and/or packages that are dropped off; advise employees
  • Answer phones and properly transfer calls to the appropriate employees and/or departments
  • Take messages; pass them along to the appropriate employees and/or departments
  • Answer questions about the business and/or give the company’s website for further business information
  • Greet and assist internal and external clients and guests
  • Prepare various forms, letters, reports, and memos
  • Print, fax, scan, file, copy, and bind documents
  • Other tasks as assigned daily


  • High School diploma
  • At least 21 years of age
  • 2 years receptionist and/or administrative experience
  • Proficient in Windows Microsoft Office
  • Familiar with high volume systems with more than 6 lines
  • Maintain a professional, neat, and well-groomed appearance adhering to Company standards


The work environment characteristics and/or physical demands described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions

  • Must have strong problem-solving skills
  • Excellent written and verbal communication skills required
  • Ability to maintain a high level of confidentiality
  • Ability to work under pressure and meet deadlines
  • Ability to write reports and business correspondence
  • Must have good positive energy throughout the day
  • Must be able to read the computer monitors and print legibly
  • Must be able to sit and/or stand for extended periods of time
  • Must be able to move quickly through work and set the pace in the office
  • Must be observant and quick to respond to various situations
  • Must be able to push and lift up to 50 lbs.
  • Small to Medium office environment
  • Office, Nightclub, Bar, Lounge, and/or Restaurant working environment
  • 0-25% Local Travel (United States)
  • Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volume
  • May work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be required
  • Maintain a professional, neat, and well-groomed appearance adhering to Company standards
  • Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
  • Ability to maintain a high level of confidentiality
  • Ability to handle a fast-paced, busy, and somewhat stressful environment
Tao Group

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