Accounts Payable Specialist at Tao Group

The Accounts Payable Specialist is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals, gathering purchase orders, charge slips, sales tickets, etc., and preparing proper payments. The AP Specialist will maintain all payments and/or other transaction records.

ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:

• Stamp and sort incoming mail; separate it into batch categories
• Obtain proper approval on invoices for payment,
• Input and pay by individual invoice
• Maintain A/P and Vendor files
• Monitor entertainment and maintenance contracts to ensure timely payment to service providers and entertainers
• Reconcile A/P and G/L monthly in connection with the monthly closing process to ensure accuracy in financial reporting
• Reconcile vendor statements
• Responsible for receiving against purchase orders for liquor
• Reconcile and prepare forms for 1099 annually
• Communicate with GL accountants about intercompany charges
• Assist all departments with A/P inquiries
• Work on special projects as assigned
• Assist and/ or complete additional tasks as assigned

EDUCATION / WORKING KNOWLEDGE

• High School Diploma or equivalent required
• Associate degree in Accounting preferred
• 21+ years of age
• Two plus (2+) years of accounting experience or related experience preferred
• Great Plains experience preferred
• Experience in casino or restaurant preferred
• Proficient in Windows Office, Microsoft Office, Mac OSX, POS systems

SKILLS / PHYSICAL DEMANDS / WORK ENVIRONMENT / SCHEDULE

The work environment characteristics and/or physical demands described here are representative of those team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions

• Must have strong problem-solving skills
• Excellent written and verbal communication skills required
• Ability to work under pressure and meet deadlines
• Must have good positive energy throughout the day
• Must be able to read the computer monitors and print legibly
• Must be able to sit and/or stand for extended periods of time
• Must be able to move quickly through work and set the pace in the office
• Must be able to push and lift up to 25 lbs.
• Small to Medium office environment
• Office, Casino, Nightclub, bar, lounge and/or restaurant
• 5-25% Local Travel (United States)
• Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volume
• May work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be required
• Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
• Ability to maintain a high level of confidentiality
• Ability to handle a fast-paced, busy, and somewhat stressful environment